Purchasing & Depot Administration OfficerJob TitlePurchasing & Depot Administration OfficerDepartmentHuman Resource & AdministrationSectionDepot Admin & ProcurementPosition Reports ToHead of HR & Administration (Admin Matters)Procurement Coordinator (Procurement Matters)Position SupervisesReceptionistPool DriversOffice AssistantsOutsourced Cleaners/Gardeners (administrative supervision only)Purpose of the Job To ensure efficient, compliant, and cost-effective procurement of goods and services while providing effective administrative oversight of depot operations, facilities, assets, and support staff in line with KETEPA policies, procedures, and statutory requirements.Key Duties and ResponsibilitiesI. Procurement & Supply Chain ResponsibilitiesPrepare quotations, tenders, proposals, and procurement documentation in compliance with KETEPA policies and the Procurement Act.Analyze purchase requisitions from user departments and advise on appropriate procurement methods.Prepare, process, and track purchase orders and related procurement documents.Monitor delivery of goods and services, follow up with suppliers, and maintain expenditure summaries.Manage vendor relationships, maintain the supplier database, and advise on supplier selection.Ensure goods and services meet specifications; document non-conformances and follow up corrective actions.Monitor vendor and contract performance and support contract negotiations and renewals.Maintain complete and accurate procurement records, contracts, receipts, and requisition forms.II. Depot Administration & Facilities ManagementOversee general depot administration including cleanliness, safety, security, and facilities management.Coordinate security and safety matters with relevant internal and external personnel.Prepare and manage the depot administrative budget and ensure effective utilization of resources.Ensure safe custody and control of company assets, documents, vehicle spare keys, and accountable items.Coordinate with government agencies on depot licensing, certification, and compliance requirements.Ensure provision of office space, furniture, equipment, and stationery for depot staff.Coordinate mail and internal communication services within the depot.Supervise and appraise depot support staff in accordance with company policies.III. General Responsibilities Ensure compliance with organizational policies, ethical standards, and statutory requirements, and perform any other duties as may be assigned by the supervisor within the scope of the role.Key Result AreasCompliance with procurement laws and internal policiesTimely delivery of goods and servicesValue for money and reduced procurement cycle timesEffective vendor and contract performance managementWell-managed and compliant depot operationsMinimum Qualifications & CompetenciesBachelor’s degree in Procurement, Purchasing & Supplies, Supply Chain Management, Business Administration, or related field.Minimum of four (4) years relevant experience in procurement and/or administration.Membership to CIPS, KISM, or a relevant professional body.Sound knowledge of the Procurement Act and public-sector procurement processes.Strong administrative, analytical, and supervisory skills.Computer literacy and experience with ERP/procurement systems.High level of integrity, professionalism, and communication skills.Application Procedure If you meet the above requirements, please submit your application letter, clearly quoting the position title, an up-to-date CV, copies of academic and professional certificates, testimonials, and contact details of three (3) referees to:Email: careers@ketepa.comDeadline for application: Tuesday, 7th April 2026 Note: This advert is open to internal applicants only (KTDA and Subsidiary Companies). Only shortlisted candidates will be contacted. Apply for this positionFull Name *Email *Phone *Cover Letter *Upload CV/Resume *Allowed Type(s): .pdfBy using this form you agree with the storage and handling of your data by this website. *

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