AI-First Legal Assistant (Automation & Agent Operations) – Nairobi, KenyaCompany: Trademarkia Location: Nairobi, Kenya (In-Person Preferred) Type: Full-Time Compensation: Competitive (see below) About TrademarkiaTrademarkia is a global search engine for trademarks, serving over 125,000 clients worldwide. We help entrepreneurs, startups, and enterprises protect their brands across jurisdictions with cutting-edge legal technology. We are building a Center of Excellence in Nairobi, Kenya, focused on AI-driven legal operations to support our global attorney network. The RoleThis is not a traditional legal assistant role. We are looking for an AI-first operator—someone who thinks like a builder, automator, and systems designer. You will act as a force multiplier for U.S. and global attorneys, helping them focus on client interaction while you streamline everything else. You will manage high-volume workflows, especially email communications and task orchestration, using the most advanced AI tools and automation systems available today. What You’ll DoAct as an AI-native legal operations assistant supporting U.S. and international attorneys Manage and optimize high-volume email workflows using AI (Gmail automation, filters, templates, smart routing) Build and maintain AI-powered systems for: Client intake and follow-ups Document handling and summaries Task tracking and prioritization Use tools like: Claude (CoWork / AI workflows) Google Gemini Gmail automation / Google Workspace automations Zapier / Make / scripting tools (where applicable) Continuously learn and implement best practices in AI-assisted productivity Serve as an AI agent steward—designing, refining, and improving workflows over time Ensure all communications are professional, precise, and client-ready Identify inefficiencies and proactively build automation-first solutions Who You AreAI-native thinker — you instinctively reach for automation before manual work Comfortable managing large volumes of tasks and emails with precision Strong communicator with excellent written English Obsessed with efficiency, systems, and continuous improvement Able to operate in a fast-paced, high-responsibility environment Curious, self-learning, and constantly experimenting with new tools Ideal BackgroundExperience as a legal assistant, operations specialist, or executive assistant (preferred but not required) Hands-on experience with: AI tools (Claude, ChatGPT, Gemini, etc.) Google Workspace automation Workflow tools (Zapier, Make, Notion, etc.) “Builder” mindset—comfortable with light scripting, automation, or vibe coding Experience supporting U.S. or international professionals is a plus What Makes This Role UniqueYou will be part of building a next-generation AI-powered legal operations team Direct exposure to global legal workflows and clients Opportunity to become a leader in AI-assisted professional services Work in a role where automation replaces repetition CompensationWe offer a competitive salary based on skill and capability. Suggested range (Nairobi market): KES 150,000 + per month (~$1,000 + USD/month) Top candidates with strong AI + automation skills may exceed this range How to ApplyPlease submit: Your resume A short note describing: Your experience with AI tools and automation Examples of workflows you’ve built or improved Your expected salary range (Optional but highly encouraged) A short Loom/video demonstrating how you use AI tools in your workflow Final NoteWe are not looking for a traditional assistant. We are looking for a superstar—someone who can think like an engineer, communicate like a professional, and operate like an AI-native system builder. If that sounds like you, we want to hear from you.
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